Be Dance Guelph – Attendance & Viewing Information:

Our priority is the dancer, parent and studio faculty experience onsite. To protect that experience and ensure a safe, comfortable environment, we must be mindful of capacity within the venue. As a result, we are not able to accommodate general public attendance.

This show is for the dancers, parent(s) and studio faculty.

Extended family and friends are directed to watch the event through our free livestream available at bedance.ca. This allows everyone to support your dancers while helping us manage space effectively within the ballroom and common areas. It also supports the parents' ability to have access to seating and standing room when their child is on stage.

*Entrances to the ballroom and backstage will be managed by event staff and security.

* Teachers and studio owners are asked to pick up their VIP lanyards (at tech) upon arrival in order to have access to backstage and audience when needed.

Your cooperation is essential in helping us deliver the best possible event experience

EVENT ACCESS:  Rehearsal room and change room doors will open 1 hour prior to showtime each morning. House/ballroom doors open 15 minutes prior to show time.

CHANGE ROOM PROTOCOL:

- During busier times in the competition it is highly encouraged that rag'n rolls are shared among multiple dancers or left behind if not performing several routines that day.

- To avoid congestion and respect the space, parents of older dancers (12 years and up) should refrain from being in the change room unless absolutely necessary.

-If you are a guest at the hotel, please take advantage of the convenience of dressing in your room when the schedule permits.

PROGRAMS/STREAMING:

• Link to online program available on the Be Dance website on the dates of the scheduled competition.
• Note: Souvenir programs will be available for purchase on-site for those who prefer a hard copy. Please note that quantities are limited.
• Entry numbers are not finalized until published in the Be Dance event programs and online link, therefore making it your best reference throughout the course of the weekend.
• All performances and awards ceremonies will be live streamed from the Be Dance website homepage.

PARKING:  Parking is free/complimentary for overnight guests and daytime attendees. Guests are required to register their license plates either at the time of check-in or upon arrival to the hotel if they are only a daytime attendee. QR codes for scanning will be posted around the conference centre for license plate registration. 

FOOD & DRINK: Restaurant “Bar Mason” located in the hotel lobby.

PROPS: We cannot guarantee that storage space will be provided for props. Please be prepared to load props in and out as needed. Backstage access will be provided 1 hour prior to show times for prop arrival.

• MUSIC: Studio Owners/Directors can submit music directly through their DanceBug account.
  
• Accepted Music Formats: .wav, .mp3, .m4a, or .mp4
  
• Non Compatible Media Formats: .mov and .qt (QuickTime music files)
  
  
  

BACK UP MUSIC: We ask that all Studio Owners/Directors have backup copies on hand at the event.

• A USB, iPod, iPad, laptop or cellphone can be used for backup music ONLY.
• Adapters (if needed) must be provided by Studio Owners/Directors and/or teachers as we cannot guarantee compatibility from device to device.
  
  

NOTE:  Teachers are responsible to play backup music. We ask that teachers are present at the music table to give any special cues. We cannot guarantee that a pitch control change can be precisely made. It is best to pre-pitch all music to avoid technical issues.

HOST HOTEL:  The competition is located inside the hotel conference centre.

ADDRESS:  50 Stone Road West, Guelph ON, N1G 0A9

HOTEL PHONE NUMBER:  1-844-496-8549