What you should know when you get there…

VENUE/CHANGE ROOM ACCESS & DAILY SHOW START TIMES:

Friday March 28th:

11:00AM Venue and change room access

12:00PM Show start time

Saturday March 29th:

7:00AM Venue and change room access

8:00AM Show start time

Sunday March 30th:

7:00AM Venue and change room access

8:00AM Show start time

GUIDELINES FOR CHANGE ROOMS AND REHEARSAL SPACE:

• Parents are not permitted in rehearsal room or backstage.
• Parents with children 12 years of age or older are asked to refrain from entering change rooms when possible to avoid congestion.

PROGRAMS/STREAMING:

• Show programs will be available for purchase at the merchandise booth in the main lobby.
• Entry numbers are not finalized until published in the Be Dance event programs, therefore making it your best reference throughout the course of the weekend.
• Electronic programs will not be available.
• All performances and awards ceremonies will be live streamed from the Be Dance website homepage.

PROPS:

We cannot guarantee that storage space will be provided for props. Please be prepared to load props in and out daily if needed. Backstage access will be provided 1 hour prior to show times for prop arrival.

MUSIC:

• You can submit your music directly through your Computition account.
• Studio owners only: Please sign-in to your Computition dashboard where you will see the option to Upload Music Files.
• Accepted Music Formats: .wav, .mp3, .m4a, or .mp4
• Non Compatible Media Formats: .mov and .qt (QuickTime music files)

BACKUP MUSIC

• We ask that all Studio Directors have backup copies on hand at the event.
• A USB, iPod, iPad, laptop or cellphone can be used for backup music ONLY.
• Provide Adapters (if needed).

NOTE:

Teachers are responsible to play backup music. We ask that teachers are present at the music table to give any special cues. We cannot guarantee that a pitch control change can be precisely made. It is best to pre-pitch all music to avoid technical issues.

Parking:

Onsite Parking is FREE.

ROOM BLOCK NOW OPEN

HOST HOTEL:

Hampton Inn by Hilton Brampton Toronto

8710 The Gore Road Brampton, Ontario L6P 0B1 Canada

Booking Link: 

https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=YTOBMHX&groupCode=CHHBED&arrivaldate=2025-03-27&departuredate=2025-03-30&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT

Cancellation: 7 days prior to arrival date. Cancellation after 7 days, will be charged for 1 room night plus taxes.

Cutoff date for room block: The cutoff date will be the morning of February 26th 2025, all rooms and rate will be released after this date. All guests will create individual reservations via booking link or group code.

Hotel Features and Services:

• Complimentary Hot Deluxe Breakfast included daily from 6am-10am (Hotel Guests Only)
• Complimentary 24-hour Coffee/ Tea Bar available in the lobby
• Complimentary Wireless High-speed Internet throughout the hotel
• Complimentary Parking
• Use of recreation facilities include State of the Art Fitness Centre & pool area (Hotel Guests Only)
• Collect Hilton Honors hotel guest reward program
• Newly Renovated Rooms
• Check in Time: 3:00pm Check Out Time: 11:00am

VENUE FOOD & DRINK:

For your convenience, venue concession stands with lunch, dinner (hot food options included), snacks and drinks will be available for purchase throughout the duration of the event. NO OUTSIDE FOOD OR DRINK ALLOWED IN THE VENUE.

BREAK TIME OPTIONS OUTSIDE OF THE EMBASSY GRAND:

Within the shared parking lot for the Embassy Grand and the host hotel you will find a Tim Horton's and Gino's Pizza. 

RECOMMENDED (NEARBY) DINING/TAKE OUT OPTIONS:

THE KEG STEAKHOUSE AND BAR - 6210 Hwy 7, Woodbridge, ON L4H 4G3 (7min drive)

FIONN MACCOOL'S - 6110 Hwy 7, Vaughan, ON L4H 0R2 (905) 264-2922 (7min drive)

PITA LITE SHAWARMA - 6150 Hwy 7, Woodbridge, ON L4H 0R2 (7min drive)

STARBUCKS 3995 Cottrelle Blvd, Brampton, ON L6P 2P9 (5min drive)